Reserving different stall positions for 2019

Stallholders at 2018 show are welcome to register their interest in reserving different stall positions (on Levels 1 & 3) for 2019 from their 2018 stalls, at the 2018 stall prices, using the form below. (Deadline: January 18th 2019)

2019 DATES AND VENUE

October 26th 27th 2019 @ Olympia London (W14 8UX)

This form is NOT for those who are:

  • 2018 stallholders who wish to reserve the same stall positions from their positions in 2018 (the form for reserving the same stall position is here)
  • 2018 stallholders who exhibited for 1 day only in 2018 (the reservation option is only available for 2 day stalls)
  • 2018 stallholders who exhibited on Level 2 in 2018 (the floor plan for Level 2 will change in 2019)
  • not 2018 stallholders but wish to book a stall at the 2019 show.

Our stall prices for 2019 will be published on Monday January 21st 2019 (once the 2019 website goes live), with a small increase from the 2018 rates.

Please read the following information before filling in our reservation form:

2019 INTERACTIVE FLOOR PLAN

Please click on the hyperlinks below for the maps for 2019: (Level 2 floor plan subject to changes in 2019)

Olympia Central Level 3
Olympia West & Central Level 1 adjoined

2018 STALL PRICES

Please see our 2018 stall prices at the link here.

VAT

All prices are subject to VAT at 20% (including charities).

PAYMENT TERMS AND CONDITIONS

Your reservation form (for a different stall position from 2018) will be processed between January 3rd – 18th 2019. Once your reservation form is processed, you are required to pay your deposit of £240 for traders (including VAT) / £120 for charities (including VAT) by January 21st 2019 at the latest. We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, your current stall position will be reserved for you at the 2019 show, and we will add your name to the interactive floor plan for 2019 and issue you an invoice for the full amount.

Deposits are preferably paid by return however the final deadline for paying your deposit is January 21st 2019.

A 10% earlybird discount is available should you wish to pay in full within 30 days of invoice. For those opting not to take up the 10% discount option, the remaining balance for your stall must be paid for in full by the end of June 2019.

Please forward your deposit by BACS to:

VegfestUK Ltd
Sort code: 20-13-34
Account number: 63954706

FRIDGES / INTERNET / SHELL SCHEME NAMEBOARD & FEATURES / ELECTRICITY & LIGHTING

VegfestUK does not take bookings for these items – full prices and order forms for booking these extras will follow once the full website goes live on January 21st 2019. As a reference, this page outlines the 2018 prices of these extras and these prices are subject to increases in 2019.

FURNITURE

Furniture is NOT included in our stall prices. Furniture can be booked with us from January 21st 2019 onwards, once the 2019 show website goes live.

CONTACT

You can email VegfestUK at chris.vegfestuk@gmail.com or contact the VegfestUK office during office hours (10am – 6pm MON – FRI) on 0117 9071881.