November 12th 13th 2022 @ Olympia Grand - 10am-6pm (SAT), 10am-5pm (SUN)
The UK's biggest indoor vegan festival

London 2022 VegfestUK

Paperwork

All exhibitors are required to complete and submit a set of paperwork before the event. These can be submitted using our Paperwork form below.

Paperwork Submission Form

 

If you have any problems with the Paperwork form above, you can email Pete on [email protected].

 

All Exhibitors

 

Insurance (including public liability up to £5M, and employers liability if applicable; must be up to date and cover the date of the event)plus other documents in the following sections that are relevant to your operation at the event

 

Please ensure all paperwork is uploaded in one session. If you need to send renewed insurance at a later date before the show this can be done by email to [email protected]

 

Download and fill in: ‘Method Statement’

 

Download and fill in: ‘Risk Assessment’

 

 

Hot Food Caterers

 

Check whether you need to fill in the Food & Drink Registration Form by taking this quick test

 

Concession fees from the venue are applied to the service of hot drinks. No hot drinks should be served at the event at all, unless arranged directly with VegfestUK beforehand. 

All products at the event must be vegan / 100% plant-based.

 

Those who are doing hot food catering / running a food operation must be registered with their local councils – businesses who are not registered with their local councils are not allowed to do hot food catering / run a food operation.

 

Caterers / those running food operations should complete and return the following paperwork:

 

1. Form finalising all food menus and electrical equipment

2. Food & Drink Registration Form online: https://forms.office.com/r/hvPjYb4R6g

3. Food Hygiene Certificate

4. Certificate of registration with their local Council

5. HACCP

6. Certificate of food safety training

7. Layout of stand

8. Equipment to be used and ratings

9. Details of hand wash facilities

 

Food sampling (but not catering)

 

Check whether you need to fill in the Food & Drink Registration Form by taking this quick test

 

Please return:

 

1. Safe Food Handling Certificate

2. Food & Drink Registration Form online: https://forms.office.com/r/hvPjYb4R6g

3. Food Safety Plan (details of your food hygiene – where food is prepared, how it is prepared, by whom and food premises)

4. Hygiene Plan (details of how you maintain hygiene on site, e.g. with sneeze guards, tongs, temperature control)

 

Selling food / drinks

 

Check whether you need to fill in the Food & Drink Registration Form by taking this quick test

 

Concession fees from the venue are applied to the service of hot drinks. No hot drinks should be served at the event at all, unless arranged directly with VegfestUK beforehand. 

All products at the event must be vegan / 100% plant-based.

 

Please return:

 

1. Food Safety Plan (details of your food hygiene – where food is prepared, how it is prepared, by whom and food premises)

2. Hygiene Plan (details of how you maintain hygiene on site, e.g. with sneeze guards, tongs, temperature control)

3. Food & Drink Registration Form online: https://forms.office.com/r/hvPjYb4R6g

 

Food allergens

 

All exhibitors doing food/drinks sampling must adhere to the current legislation on food allergens outlined on this page here.

 

Alcohol sampling

 

Any exhibitors doing alcohol sampling must have prior agreement with the organisers before being allowed to do so at the event.

 

They must also submit the following in addition to the paperwork above:

 

1. Alcohol License (must be up to date and cover the date of the event)

2. Alcohol License Consent Form

Download: ‘Alcohol Sales License Consent Form’