Book a Stall

Traders can book a stall here for both VegfestUK London and VegfestUK Trade

Please check availability on our floor plan before booking.

Please read the following information before booking:

Exhibiting at both VegfestUK Trade and VegfestUK London

If you are planning to exhibit at both VegfestUK Trade and VegfestUK London, you only need to fill in a booking form for stalls from one of the two show websites.

Vegan Policy

All products and information available at the show must be 100% vegan – no animal products are permitted, and there must be no promotion of the use of animals in any marketing material to be exhibited at the show.

VAT

All bookings are subject to VAT at 20% (including charities).

Paperwork

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking – see paperwork page for full set of paperwork required.

Payment Terms and Conditions

All online bookings are legally binding – all bookings made before the end of June 2017 must be paid for in full by the end of June 2017, and all bookings made from July 1st 2017 onwards must be paid for by return in full.

Cancellation fees apply – please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form, you are subject to cancellation fees should you wish to cancel.

To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.

Once we receive your booking form, you are required to pay your deposit – traders deposit is £200 + VAT (£240 in total), whilst charity deposit is £100 + VAT (£120 in total). We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the on the floor plan page and issue you an invoice for the full amount.

If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.

Please forward your deposit by BACS to:

VegfestUK Ltd
Sort code: 20-13-34
Account number: 63954706

Balance of payment is due in full by June 30th 2017 at the latest.

You can email VegfestUK at info@vegfest.co.uk or contact the VegfestUK office during office hours (10am – 6pm) on 0117 9071881.

Booking Form

PLEASE NOTE: The sections with asterisks below must be completed.

Preferred Stall Position

Please enter your preferred stall position(s) in the text box below - see our floor plan for reference:

Stall Option*

Please enter in the relevant text boxes below the number of stall(s) which you would like to book for your preferred stall option:

Level 3 - 2m x 2m
Charity
Trader
Space Only
1 Day Consumer
£50
£100
Space Only
2 Day Consumer
£100
£200
Level 1 - 2m x 2m
Charity
Trader
Space Only
1 Day Consumer
£100
£200
Space Only
2 Day Consumer
£200
£400
Shell Scheme - Open 1 Side
1 Day Consumer
£150
£300
Shell Scheme - Open 1 Side
1 Day Trade
 
£600
Shell Scheme - Open 1 Side
2 Day Consumer
£300
£600
Shell Scheme - Open 1 Side
3 Days (Trade & Consumer)
 
£900
Corner
1 Day Consumer
£175
£350
Corner
1 Day Trade
 
£700
Corner
2 Day Consumer
£350
£700
Corner
3 Days (Trade & Consumer)
 
£1,100
Level 1 - 3m x 2m
Charity
Trader
Shell Scheme - Open 1 Side
1 Day Consumer
£200
£400
Shell Scheme - Open 1 Side
1 Day Trade
 
£800
Shell Scheme - Open 1 Side
2 Day Consumer
£400
£800
Shell Scheme - Open 1 Side
3 Days (Trade & Consumer)
 
£1,300
Corner
1 Day Consumer
£225
£450
Corner
1 Day Trade
 
£900
Corner
2 Day Consumer
£450
£900
Corner
3 Days (Trade & Consumer)
 
£1,500
Level 1 - 3m x 3m
Charity
Trader
Shell Scheme - Open 1 Side
1 Day Consumer
£250
£500
Shell Scheme - Open 1 Side
1 Day Trade
 
£1,000
Shell Scheme - Open 1 Side
2 Day Consumer
£500
£1,000
Shell Scheme - Open 1 Side
3 Days (Trade & Consumer)
 
£1,700
Corner
1 Day Consumer
£300
£600
Corner
1 Day Trade
 
£1,200
Corner
2 Day Consumer
£600
£1,200
Corner
3 Days (Trade & Consumer)
 
£2,000
Level 1 - 4m x 4m
Charity
Trader
Caterer
2 Day Consumer
 
£700
Caterer
3 Days (Trade & Consumer)
 
£1,000

Invoicing Details

for invoicing only, not publication. Please include your Company/Organisation name and contact details:

Programme Details

For publication on website, show guide, event programme etc.

Exhibits*

Please let us know in the box below what you will be exhibiting at the event (Maximum 100 words).

Categories*

Please tick the box(es) below for the category(ies) to which your exhibits belong:

Acceptance of Terms*