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All stallholders at the event must complete and return the following documents by July 31st 2016:

- public liability insurance 

- employers liability insurance 

- declaration and checklist (download docx)

- risk assessment (download docx)

- method statement on stall safety (download template here docx)


If you are serving or sampling food at the event, you must also submit the following documents:

- food safety questionnaire (download docx)


and if you are not yet registered with your local council, you must also submit:

- a safe food handling certificate

- a method statement on maintaining food hygiene at the event


All paperwork should be sent to all in one email.


NOTE: If you are a stallholder at VegfestUK Brighton 2016 / VegfestUK Bristol 2016 and have already returned the forms above for one of these shows, you only need to


  • make sure that your insurance is up to date and covers the dates for VegfestUK London (October 22nd 23rd 2016, and
  • familarise yourselves with the logistics as described in the exhibitors manual, 
  • familiarise yourselves with legislation on food allergens (if handling food) - see section below.


New Laws on Labelling of Food Allergens

Food handlers are also strongly advised to read carefully the Legislation on Food Allergens (pdf / docx) and make sure all staff who are handling food on the day understand the new legislation.


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