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Book a Stall

BOOK A STALL






PLEASE NOTE THIS IS THE 2013 WEBSITE

 

bookings  FOR THE 2014 EVENT WILL BE LIVE FEBRUARY 28 2014



please scroll down on your floorplan to check availabilty first 

london.vegfest.co.uk/floorplan

Download the event programme here

 

PLEASE NOTE POWER IS NO LONGER AVAILABLE AT THESE PRICES. PLEASE CONTACT THE OFFICE FOR UPDATED POWER PRICES THANKS

Power prices for late bookings as follows (all prices + vat)

Up to 500W     £105
             1kW       £155
             2kW       £257
             3kW       £370
             5kW       £497
             6kW       £620
             8kW       £846
             12kW    £1,172

Stalls are now available to independent businesses, charities and organisations, as well as caterers and therapists. Please see Traders info – Stall Prices for prices.

Please note the following information before booking:

  • All products and information available at the show must be 100% vegan - no animal products are permitted
  • All bookings are subject to VAT at 20% (unless a registered charity)
  • Please contact the office in advance if you wish to apply for a Small Charity or Small traders pitch. Small in this case counts as annual turnover under £20,000 (this is turnover, not profit)
  • lease contact the office in advance of booking if you wish to come for ONE DAY ONLY, due to limited availability
  • All online bookings are binding and all bookings must be paid for in full in advance of the show
  • Cancellation fees apply - please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form you are subject to cancellation fees should you wish to cancel.
  • To book a stall (or advert), please fill in and submit our online booking form. Please enter your stall choice preference (first 3 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Corner stalls are Enhanced stalls and are charged at the enhanced rate
  • Once received we will process your form and return a hard copy to you along with your invoice – please check your booking is correct, sign the booking form and return along with full payment to: VegfestUK, PO Box 333, Bristol, BS99 1NF

 

Cheques should be made payable to VegfestUK. Bank details are included on the invoice.

You can email VegfestUK at info@vegfest.co.uk or contact the VegfestUK office during office hours (10am - 6pm) on 0117 3079872.

All stalls include a full shell scheme and contain a 1.8m x 0.75m table with each 2m, 3m or 4m frontage. The depth of each stall is 2m.

Electricity is available on request at an extra charge.

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking.

All prices subject to VAT at 20% (unless a registered charity)

Special Offer

Would you like to take up our earlybird special offer? 10% discount on all stalls and marketing options if you book and pay before March 31st 2013.

 Yes

Stalls

After selecting your stall, please enter your preference in the A and B boxes in the last column.
e.g.:
A: E13 + E14
B: D12 + D13

Charity Small Stall Choice (see floorplan)
2m front x 2m depth (2 Day) £200
A:
B:
2m front x 2m depth (1 Day) £125 Stall will be allocated
3m front x 2m depth (2 Day) £300
A:
B:
3m front x 2m depth (1 Day) £175 Stall will be allocated
4m front x 2m depth (2 Day) £400
A:
B:
4m front x 2m depth (1 Day) £225 Stall will be allocated
 
 
Charity Standard Stall Choice (see floorplan)
2m front x 2m depth (2 Day) £300
A:
B:
2m front x 2m depth (1 Day) £175 Stall will be allocated
3m front x 2m depth (2 Day) £450
A:
B:
3m front x 2m depth (1 Day) £250 Stall will be allocated
4m front x 2m depth (2 Day) £600
A:
B:
4m front x 2m depth (1 Day) £325 Stall will be allocated
 
 
Charity Enhanced (Corner Stall) Stall Choice (see floorplan)
2m front x 2m depth (2 Day) £400
A:
B:
2m front x 2m depth (1 Day) £225 Stall will be allocated
3m front x 2m depth (2 Day) £600
A:
B:
3m front x 2m depth (1 Day) £325 Stall will be allocated
4m front x 2m depth (2 Day) £800
A:
B:
4m front x 2m depth (1 Day) £425 Stall will be allocated
 
 
Trader Small Stall Choice (see floorplan)
2m front x 2m depth (2 Day) £360
A:
B:
2m front x 2m depth (1 Day) £205 Stall will be allocated
3m front x 2m depth (2 Day) £540
A:
B:
3m front x 2m depth (1 Day) £295 Stall will be allocated
4m front x 2m depth (2 Day) £720
A:
B:
4m front x 2m depth (1 Day) £385 Stall will be allocated
 
 
Trader Standard Stall Choice (see floorplan)
2m front x 2m depth (2 Day) £480
A:
B:
2m front x 2m depth (1 Day) £265 Stall will be allocated
3m front x 2m depth (2 Day) £720
A:
B:
3m front x 2m depth (1 Day) £385 Stall will be allocated
4m front x 2m depth (2 Day) £960
A:
B:
4m front x 2m depth (1 Day) £505 Stall will be allocated
 
 
Trader Enhanced (Corner Stall) Stall Choice (see floorplan)
2m front x 2m depth (2 Day) £600
A:
B:
2m front x 2m depth (1 Day) £325 Stall will be allocated
3m front x 2m depth (2 Day) £900
A:
B:
3m front x 2m depth (1 Day) £475 Stall will be allocated
4m front x 2m depth (2 Day) £1,200
A:
B:
4m front x 2m depth (1 Day) £625 Stall will be allocated
 
 
Caterers Stall Choice (see floorplan)
3m x 3m (1 day) £375
A:
B:
3m x 3m (2 day) £675
A:
B:

 

Preferred day (if applicable)

 

Electricity

Number

13 amp point up to 3KW

2 days - £80

1 day - £50

32 amp point (above 3KW)

2 days - £160

1 day £100

Stallholders description

Enhance your presence at the event with a 50 word description and your logo and link added to the website and into the programme. (Please email 50 words and hi res logo to info@vegfest.co.uk)

On Website and in Programme

£60

 

 

Event Programme Adverts

(prices are for finished artwork only)

(20,000 Free copies B5 colour, 12,000 printed & 8,000 online)

1/4 Page £150  
 
1/2 Page £275  
 
1 Page £495  

 

E-bulletin inserts

(80 words + link & logo)

1 Inserts £95  
 
2 Inserts £175  
 
3 Inserts £235  
 
4 Inserts £295  
 
6 Inserts £395  

 

Website Adverts

(4 flashing panels, size 125 x 125 pixels, on every page of the website)

Regular

£150 (includes design fee)  

 

Sponsorship Packages

Show Sponsor £10,000  
 
Area Sponsor £5,000  
 
Extra Large £3,000  
 
Large £2,000  
 
Sponsors £1,000  
 
Branding £500  
 
Supporter £250  
 

 

VAT

VAT @ 20% will be added to all prices, unless you are a registered charity.

Registered Charities are exempt from paying VAT – please include your Registered Charity number here if applicable:

 

Invoicing Details (For invoicing only, not for publication)

Please include your Company/Organisation name and contact details

Company Name

Contact Name

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

If you're programme details are the same as your invoice details - click here.

Programme Details - For publication on website and programme

Company Name

Contact Name for your main Representative at the show

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

Show Special - Consumer

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website. This is to encourage more people to come and shop at the show! Please describe your show special here - max 20 words. Please note you MUST include a money off/special offer with this to be included on the website and in the programme - general stall descriptions will not be published

Example: 'Yaoh – Buy One Get One Free on all our hemp products – visit our stall both Saturday and Sunday'

 

Tombola and Goody Bags

We have several other opportunities available for marketing your products and services, including a tombola stand where more elaborate prizes can be displayed all day, and goody bags, which are perfect for smaller items and promotional material. If you would like to donate to any of these, please contact the VegfestUK office.

Tombola

Goody Bags

 

I have read the Terms and Conditions and agree to abide by them

 

 

YaohRedwoodBute IslandNakdWills Vegan Shoes